Introduction
Factory and manufacturing facilities generally have a higher and more diverse volume of external visitors such as suppliers, vendors, contractors, maintenance personnel, delivery personnel and business visitors.
Unlike an office environment, a manufacturing facility may have specific entry requirements and operationally restricted areas.
A Factory Visitor Management System can assist in organising visitor registration, verification, approval and entry processes.
Common Visitor Management Challenges in Factory Environments
There are several challenges in visitor management if the process is fully manual.
Manual Registration
Information about visitors is recorded in an unstructured manner.
Contractor and Vendor Management
Different visitors may require approvals from different departments.
Visitor Verification
Different facilities may have different processes in place for verifying visitors.
Restricted Areas
Access to certain areas may require approval of the area owner.
Scattered Record Management
Organizing records and visitor information can be a daunting task if records are kept in different places.
Digital Visitor Management System
1. Digital Visitor Registration
Electronically capture visitor information in a structured and searchable way.
2. Visitor Verification
Integrate with the facility's visitor verification process.
3. Approval Workflows
Manage visitor entry processes through authorized employees or departments.
4. Digital Visitor Passes
Digitally recognize registered visitors with passes.
5. QR and RFID Access
Support QR and RFID access control.
6. Visitor Tracking
Record organized data about visitor activity.
Who Can Use Factory Visitor Management?
Factory visitor management can be used to manage entry processes of the following:
- Vendors and suppliers
- Contractors
- Maintenance staff
- Delivery staff
- Business visitors
- Auditors and other official guests
Depending on the visitor type, the organization is required to implement appropriate processes.
Appliv VMS for Manufacturing Plants
Appliv Visitor Management System (VMS) enables manufacturing plants and factories to manage visitor registration and approvals, ID verification and access control.
It provides a set of capabilities that enable organizations to design a visitor management process as required.
Conclusion
Factories should have well defined processes for external visitor management. A Factory Visitor Management System helps organizations digitally store visitor data and manage visitor approval processes.
Find out more about Digital Visitor Management systems for manufacturing facilities with Appliv.
